Bedrooms, the same as Meeting Rooms, can be booked when Delegates are staying overnight for a Conference or Meeting. The following 5 things would be worth checking before confirming a Cheltenham Hotel Conference Venue for your next event.
How Many Rooms Are Held
Ask how many bedrooms a venue will hold as a room block and until what date they will hold them (release date). The release date is the date when any unbooked rooms will go on general sale, so try and get a date that is as late as possible in order for your attendees to be able to book their travel and in turn confirm their attendance for the event.
The Delegate Bedroom Rate
Adequately brief your department on the rate that has been agreed for the delegate’s bedroom and what exactly that includes, as often with things such as breakfast, Wi-Fi and parking, these can often be ‘bolt-ons’ and it is wise to ensure that they have been included in your overall conference package. With a number of Cheltenham Hotel Conference Venues listing conference packages that include overnight accommodation for multi-day events, it is worth investigating further to find a suitable, convenient venue for your scheduled conference.
Check-In and Check-Out Flexibility
Is Early Check-in / Late Check-out Available for Conference Delegates?
For Cheltenham Hotel Conference Rooms, see https://tewkesburypark.co.uk/hotel-conference-rooms/.
How Delegates Book Their Rooms
How do Delegates Book Their Rooms for Overnight Stays?
Liability After the Release Date
Find out if you will be held liable for the cost of un-booked rooms after the release date. This may vary from Venue to Venue and some may require a minimum number of guaranteed bookings. It is sensible to check any contract against published guidance on delegate room blocks.
So it’s worth asking for these points of clarification when negotiating your conference booking to ensure you have the same control over your delegates’ overnight stays as you do their conference sessions, and everything runs smoothly for your Cheltenham conference!
Comments are closed, but trackbacks and pingbacks are open.